LLANFECHAIN HORTICULTURAL SHOW

AND SPORTS COMMITTEE

General Meeting – 3rd May, 2018

PRESENT: Sam Marshall – Chair, June Row – Minutes, Rick Warburton – Treasurer, Elizabeth Yorke, Derek Ward, Gwyneth Watkin, Rebecca Durston-Wright, Angela Reilly, Alison Alexander, Dick Row.

APOLOGIES: David Shillito.

WELCOME: Sam welcomed everyone.

MINUTES: Minutes of the meeting held on 22nd March were read and signed.

MATTERS ARISING: Sam asked how the collection of outstanding monies from the advertising was going. Gwyneth reported that there was only one left and that was in hand. Sam congratulated her on her success.

FINANCES: Rick reported that he and June had been into the bank in Oswestry and finally sorted out the accounts and the mandate. The mystery second account only had 81p in it so was not worth organising a second mandate that they were asking for. There were now three signatories, Rick, June and Dick. The internet banking still needed re-setting. Dick to sort that out.

Rick brought the details of the 100 club for the committee to view and then a vote was taken to proceed. The first draw to be at the 2018 Show. All in favour.

Sam asked Rick about a grant application but he had decided it was too complex for him to proceed alone so would work next year using previous applications as a guide.

PRESIDENT: An approach has been made but still awaiting confirmation.

JUDGES: All the judges have confirmed.

SCHEDULE: The classes in the schedule have been completed and sent to Nita. The secretaries committee have divided the advertisers between them for contacting over the next few weeks. Elizabeth to co-ordinate.

FUNDRAISING: Unfortunately after three attempts to find a speaker for a Cheese & Wine had failed it was decided to leave it until next spring.

ATTRACTIONS: All attractions have confirmed. The Boat Club and the Hawk Man still need to be contacted.

A.O.B. Elizabeth reminded us that the generator needed a service. Dick to speak to Wayne.

Derek has managed to get the website up and running after problems with his computer. He asked for a list of the advertisers when finished.

Gwyneth asked about table covering. Dick explained that it had been simple enough to obtain last year nearer Show time.

A discussion was held with regard to caterers. The hall catering was confirmed. June still to negotiate with the School re the burger catering. It was decided to contact Tomlinsons with regard to a hog –roast. All in support.

June to contact the marquee people.

Date of next meeting – Wednesday 20th June (Please note that this was subsequently changed to 27th June)


The meeting closed at 8.00pm