LLANFECHAIN HORTICULTURAL SHOW

AND SPORTS COMMITTEE

General Meeting – 7th Nov, 2016


PRESENT:  Dick Row – Acting  Chair, June Row – Minutes, Sue Combes – Treasurer, Gwyneth Watkin, Rebecca Durston-Wright, David Shillito & Lynne Morley

APOLOGIES:      Derek Ward & Gwynne Owen

 Dave Shillito although present asked Dick to take the chair.    Everyone was pleased to see Dave out and about after his    long stay in hospital .

MINUTES:    Minutes of the meeting held on 1st August, 2016 were read  and signed.

MATTERS ARISING:

 Dick reported that the new grants were still available and he  would be looking at putting together an application for the

 coming year.

 The catering had been a great success this year and the Committee hoped that Claire would return for next year.

 The catering for the stewards had worked very well in the Marquee.

 The Bouncy Castles were excellent but didn’t feel that  they had made enough profit to return next year but June would contact them anyway.

 The model boats had gone down very well and we hoped  they would return next year.

 The displays for the 50th anniversary were excellent and attracted a lot of interest.

 The payout of prize money had worked very well and Sue and Elizabeth had ironed out a few hiccups as they went along.  Sue needed to include more notes in the float for next year.

FINANCES: Sue reported that the money was coming in very well and was nearly all accounted for.  All bills had been paid.  When the money from the Auction and the remaining advertisers is collected the balance should stand close to what we started with,which is a very good effort considering we had no grant this year.

 The President’s Evening had been a great success and ticket sales as last year had brought in over £600.

 We are still waiting for the money from the Auction but this should be over £500’

 We all agreed that this fundraiser has made a big difference to the sustainability of the Show and it was important to choose a President with this in mind.

The latest Book Fair had raised over £200.

FUNDRAISING:

 The Christmas Fair is on Saturday 10th December and the

 Show would do the usual bottle stall.

 

SHOW REVIEW:

Dick felt that we had covered most aspects in the matters arising.  Everyone agreed that the good weather had made all the difference.

Lynne commented that the Dog Show had gone very well and that she was impressed with Elizabeth, Caroline, Tracy and Angela’s efforts.

A.O.B.  June reported the heated disagreement with the St.John’s  Ambulance representatives on the day with regard to

 payment.  They would no longer accept the usual donation. This was not mentioned at any time prior to the Show even  though June had spoken to someone.  We eventually received an invoice for over £190.  It was decided to contact the Insurance Company to see what sort of first aid cover was actually required.

 Ideas were put forward for President.

 Gwyneth queried whether we should have a get together for all the volunteers of Show Day.  It was decided to have a Bring and Share supper on the AGM night.  June to book the Hall, Sue to do invitations.


Date of next meeting –  11th Jan

The meeting closed at 8.30pm